Last updated: 9 October 2026
This Privacy Policy explains how {{LEGAL_ENTITY_NAME}} (“we”, “us”) collects and uses personal data when you visit repslot.com (the “Website”). The Website is a marketing site for RepSlot. There is no account registration on the Website itself; “Book a demo” opens your email app (mailto).
1. Who is responsible for your data?
Data controller: {{LEGAL_ENTITY_NAME}}, registration no. {{REGISTRATION_NUMBER}}, registered address: {{REGISTERED_ADDRESS}}. For privacy requests, contact us at {{PRIVACY_EMAIL}}.
2. What data do we collect?
- Demo requests: if you email us via “Book a demo”, we receive your email address, message content, and any personal data you choose to include (for example gym name or phone number). We do not collect this through a form on the Website.
- Analytics: if you consent to analytics cookies, we collect usage data about how the Website is used (for example pages viewed and button clicks). We configure analytics to avoid collecting personal data in events and to anonymise IP addresses where supported.
- Cookies: small files stored on your device. See the cookie section below.
- Server logs: our hosting infrastructure may log technical data such as IP address, browser type, request time, and pages requested, for security and operations.
3. Why we use your data and legal bases (GDPR)
| Purpose | Data | Legal basis (GDPR Art. 6) |
|---|---|---|
| Respond to demo or sales enquiries you send by email | Email address, message content, optional contact details you provide | Legitimate interests (running our business and answering enquiries) or steps prior to a contract at your request |
| Operate and secure the Website | Server logs, security signals | Legitimate interests (security, fraud prevention, reliability) |
| Understand Website usage and improve it (analytics) | Analytics events and cookies (if you consent) | Consent (Art. 6(1)(a)); you can withdraw consent at any time via Cookie settings |
| Remember your cookie choice | Consent cookie | Legitimate interests or consent as required by ePrivacy rules in your country |
| Comply with law | Relevant records | Legal obligation |
4. How long we keep data
- Demo emails: {{RETENTION_DEMO_EMAILS}}.
- Server logs: {{RETENTION_SERVER_LOGS}}.
- Analytics data: {{RETENTION_ANALYTICS_DATA}} (processed by {{ANALYTICS_PROVIDER_NAME}}).
- Cookie consent record: {{RETENTION_CONSENT_COOKIE}}.
5. Who receives your data
- Hosting: {{HOSTING_PROVIDER}} (Website hosting and infrastructure).
- Email: {{EMAIL_PROVIDER}} (if we use a business email service to receive messages you send us).
- Analytics: {{ANALYTICS_PROVIDER_NAME}} (only if you consent to analytics cookies and analytics is enabled).
- Professional advisers or authorities when required by law.
We do not sell your personal data. Processors act on our instructions under data processing agreements where required.
6. International transfers
If a provider processes data outside the European Economic Area, we rely on appropriate safeguards such as Standard Contractual Clauses or an adequacy decision, as described in our agreements with {{HOSTING_PROVIDER}} and {{ANALYTICS_PROVIDER_NAME}}. Contact {{PRIVACY_EMAIL}} for a copy of relevant safeguards where applicable.
7. Your rights
Under the GDPR you may have the right to access, rectify, erase, restrict processing, data portability, and to object to processing based on legitimate interests. Where we rely on consent, you may withdraw consent at any time without affecting lawfulness of processing before withdrawal. To exercise rights, email {{PRIVACY_EMAIL}}. We may need to verify your identity.
8. Right to complain
- Cyprus: Office of the Commissioner for Personal Data Protection — www.dataprotection.gov.cy
- Greece: Hellenic Data Protection Authority (HDPA) — www.dpa.gr
9. Cookies
Strictly necessary cookies are required to store your cookie preferences. Analytics cookies are off by default until you accept them. You can change your choice anytime using “Cookie settings” in the footer.
| Name | Category | Purpose | Duration | Type | Notes |
|---|---|---|---|---|---|
| repslot_consent | Strictly necessary | Stores your cookie choices (version, necessary/analytics flags). | {{RETENTION_CONSENT_COOKIE}} | first-party | Always |
| umami.session | Analytics | Anonymous session identifier for privacy-friendly analytics (Umami). | {{RETENTION_ANALYTICS_COOKIE}} | first-party | Only after analytics consent (if analytics is enabled) |
| umami.cache | Analytics | Caches analytics data locally before sending (Umami). | {{RETENTION_ANALYTICS_COOKIE}} | first-party | Only after analytics consent (if analytics is enabled) |
When analytics is disabled or you reject analytics cookies, we do not load the analytics script and Umami cookies are not set. If you use a different analytics configuration, cookie names may differ — update this table to match your deployment.
10. Changes
We may update this policy from time to time. The “Last updated” date at the top shows when it was last revised.
11. Contact
Questions about privacy: {{PRIVACY_EMAIL}}.